If you are working online, you must have heard about G Suite platform, Google’s cloud-based groupware that can use all necessary tools for work in one package.
This platform, formerly Google Apps for Work and Google Apps for Your Domain, comprises a set of customized tools: Gmail, Hangouts, Calendar, and Google+ for communication, Drive for storage; Docs, Sheets, Slides, Forms, and Sites for collaboration.
G Suite offers enhanced storage space, starting at 30GB of space per user for Google Drive and Gmail so you can store, access and share files from any device and keep your emails indefinitely. This is quite a plus when compared to 15 GB with G Suite free edition or individual consumer accounts.
This platform also offers shared calendars, video and voice conferencing through Hangout meet, the enhanced version of Hangouts, designed to hold video meetings with people inside or outside your organization. You can join from a computer or mobile device, or from a conference room. You can also share and present a document, presentation, or spreadsheet during a meeting, even if you’re not in the same place as the rest of your guests.
G Suite also includes Jamboard, the digital interactive touchscreen whiteboard that allows business to sketch and develop ideas which allows you drop images, add notes, and pull assets directly from the web while collaborating with team members from anywhere.
G Suite plans
In short, G Suite provides all the tools you need to communicate, collaborate and store your files using Google’s high availability cloud services. The platform provides 3 subscription plans, designed to suit your company’s needs.
Basic: Professional office suite with business email (using your company’s domain) plus 30GB storage per user. This is ideal for small companies as they get access to business email, video conferences, online storage, and other business tools for only USD 5/month (per user). But, if we can get all Gmail and the rest of the tools for free, why do I need G Suite? Well, to get started, this platform allows you to customize your Gmail to use your company’s domain name. So, instead of using @gmail.com address you would be using @yourcompany.com addresses. You will combining Gmail’s high availability and capabilities with your company’s address, making emails look more professional and reputable.
Business: You get all the tools from the Basic plan and enhanced office suite with unlimited storage and archiving for USD10/month. The Business plan also brings Google Vault which allows you to manage and retain your team’s emails and on-the-record chats. Vault lets you search and retrieve valuable information that you or your legal team may need. This is considered a “best value” option for mid-to-large firms, as Vault lets you track user activity with audit trails let you see searches, message views, exports, and more.
Enterprise: For USD 25 a month you the full office suite with advanced controls and auditing capabilities. This plan has advanced data-loss prevention for Drive and Gmail, preventing leakage of sensitive data, such as credit card numbers, via emails. This plan allows company admins to setup policy-based actions to send notifications, add warnings to message headers, or block emails from being sent when sensitive content is detected. These rules can also be applied to Drive, blocking unauthorized sharing of files with sensitive data from Drive storage.
Google gave its G Suite a design overhaul with security, collaboration and artificial intelligence enhancements, aimed at saving businesses email hours, opens and time spent on notifications. These additions are designed to make G Suite more collaborative and address enterprise security needs. Gmail is taking aim at what Google calls Business Email Compromise threats. Last month, Google added phishing defenses and now it is adding a confidential mode that allows emails to expire or be revoked. You can also add two-factor authentication to provide even better security and privacy to your company.
Try G Suite for free
If G Suite has caught your interest, you can test it for free for 14 days, and get to know what all this fuss is about. Also, if you decide to start a subscription, you can use the following promotional codes and get a 20% discount (during the first year). Just enter C3XAYF9UCX7TH6G or R6FL9KFKT7HCGLA when starting your subscription and you’re good to go!